County Clerk and Election Officer
The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:
- Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.
- Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
- Compiles, calculates and prepares tax levies;
- Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
- Prepares the County's Annual Financial Report and Quarterly Financial Reports;
- Accumulates and files a bond indebtedness report for all taxing entities in the county;
- Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses for county, city, school district candidates;
- Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;
- Administers the County employee benefits program, including health insurance and retirement plans;
- Maintains personnel records, job descriptions and the County Policy Manual;
- Retrieves and balances Motor Vehicle Tax then interfaces distributions to County Treasurer;
- Serves as the County Freedom of Information Officer;
- Maintains inventories;
- Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;
- Issues Cereal Malt Beverage Licenses to establishments outside city limits;
Clerk's Office/Elections Frequently Asked Questions
Q. Where do I register to vote?
A. The County Clerk's Office
Q. What information do I need to file my Homestead Return and my Food Sales Tax Return?
A. Total household income, including Social Security, and a copy of tax statement
Q. How do I find out who owns a certain piece of property?
A. Bring the legal description or address to the Clerk's office or the Appraiser’s office.
Q. Who do I talk to about the valuation of my property?
A. The Appraiser’s office.
Q. Do we have county zoning?
Q. Where do I find out what it costs to file a document?
A. Documents are filed in either the Register of Deeds office or the District Court Clerks office.
Q. Where do I find out what my traffic ticket costs or my court date?
A. The District Court Clerks office.